Kelly Services Conference Coordinator in Irvine, California

Conference Coordinator

Permanent Opportunity

Irvine, CA

  • Responsible for providing stakeholder support and scheduling of conference room and lab space

  • Know and follow policies and procedures related to work activities performed in area of responsibility.

  • Complete training in area of responsibility within allowed time-period. Training is required for changes in existing policies and procedures, for new assignments and for implementation of new policies and procedures. Complete required periodic re-training in areas such as safety and environmental compliance.

  • Follow all company safety policies and other safety precautions within work area. Promote safety to all associates that enter work area. Follow Health Care Compliance guidelines as well as follow operating room training and safety standards

  • Process meeting space and lab requests for Institute locations and maintain event calendar

  • Resolve scheduling conflicts and accommodate special requests with external and internal stakeholders

  • Collaborate directly with lab staff, AV staff, event planners, and requestors on a daily basis to accommodate specific needs or requests

  • Oversight and accountability for all conference space within the Institute and stakeholder support

  • General oversite of institute events

  • On-site coordination & support for all meeting/trainings and events in conference space at the institute

  • Process cancellations and/or rescheduled meetings/booking and notify requestor and support teams and all associated support teams

  • Work with meeting planners, prof ed, sales training, internal and external stakeholders, etc. to coordinate all meeting & lab logistics in support of a service excellence culture from registration to arrival to departure

  • Uphold all aesthetic standards of the Institute environment

  • Create name badges, tent card and other meeting supplies upon request

  • Prepare and distribute weekly events reports for operations/facility for the upcoming week

  • Assist collecting and maintaining data and metrics for all Institute events and logistics to support the mission of Global Education Solutions

  • Support and adhere to all event policies and procedures ensuring they are in line with our company, society, government and HCC Guidelines.

Minimum Experience:

  • High School degree is required, Bachelor's degree is preferred

  • Minimum of two years of experience working in a business environment is required, preferably with scheduling system experience

  • Must have the ability to make decisions independently and seek guidance where appropriate

Additional Education/Experience:

  • Attention to detail

  • Must be Customer service oriented

  • Strong organizational skills, verbal and written communication skills, patience, and the ability to work in a team environment

  • Strong time management and prioritization skills required

  • Experience with coordinating multiple projects at once and working with all levels of associates to ensure their needs are met

  • Individual should be comfortable working in a fast paced environment

  • Proficient with Microsoft office and Outlook required

  • Ability to photocopy, print, file, and compile necessary data entry

  • Ability to work evenings and weekends, when necessary

Physical Demands:

  • Office deskwork, requiring sitting, walking, using phone and computer

  • May lift up to 30 lbs occasionally

Work Environment:

  • Office, laboratory and surgical facilities

Why Kelly ® ?

At Kelly

Services ® , we work with the best. Our clients include 95 of the Fortune

100 ™ companies, and more than 70,000 hiring managers rely on Kelly annually to access

the best talent to drive their business forward. If you only make one career connection today, connect

with Kelly.

AboutKelly Services ®

As a workforce advocate for over 70 years, we are proud to directly employ nearly 500,000 people

around the world and have a role in connecting thousands more with work through our global network of

talent suppliers and partners. Revenue in 2017 was $5.4 billion. Visit and connect with us on Facebook, LinkedIn and Twitter .

Kelly Services is an equal opportunity employer including, but not limited to, Minorities, Females,

Individuals with Disabilities, Protected Veterans, Sexual Orientation, Gender Identity and is

committed to employing a diverse workforce. Equal Employment Opportunity

is The Law.